Job Title:  Part Time Book Keeper – job share

Employer:                   The Glendoick Garden Centre

Hours of Work:           In accordance with the terms and conditions contained within your contract.

Reporting to:              Senior Book Keeper, Directors

 

For Immediate Start    September 2025

Job Description:  

As Book Keeper you will perform a range of general clerical, accounting and bookkeeping support functions to maintain the smooth running of the Glendoick Garden Centre

Your responsibilities include but are not necessarily limited to:

 

Glendoick Nursery Accounts (Nominal codes within Garden Centre sage)

Maintain nursery accounts and perform year end closure.

Liaise with nursery regarding larger orders for payment, availability of products etc.

Maintain accounting journals and ledgers and other financial records specific to the nursery

Code & post income, expenses & payments for the nursery

Pay suppliers invoices in a timely manner

 

Payroll   

Using SAGE 50 Payroll to pay monthly wages and pension contributions. (with other bookkeeper)

 

Garden Centre Accounts Receivable Functions:

Count daily till takings and prepare, co-ordinate and deposit monies into the Centre’s bank account

Prepare cash sheets for garden centre income ready to enter onto SAGE

Code & post income, expenses & payments

Order, collect and ensure sufficient change is available at all times, including bank holidays etc.

 

Garden Centre Accounts Payable Functions:

Check, verify and process invoices ensuring any discounts received are applied

Pay suppliers invoices in a timely manner

Sort, code and enter accounts payable data

Analyse discrepancies and unpaid invoices

 

General support functions

Update, verify and maintain accounting journals and ledgers and other financial records

Bank reconciliation.

Assist in month end reporting procedures, reconciliations and compilation & submission of VAT return.

Prepare reports as requested by Directors and Managers

Perform filing and general administrative tasks to maintain an orderly accounting filing system

Liaise with other departments/customers/suppliers etc. and fellow book-keeper

Opening & distributing mail.

Provide information to the external accountant

It is expected that you will be flexible in your approach, will work as part of a team and that a professional standard is maintained at all times for the smooth running of the business.

 

Person Specification:

Access to own transport.

Experience in a similar position

MS Office and knowledge of Sageline 50 accounting software & Sage Copilot

Knowledge of generally accepted accounting and book-keeping principles and procedures

Attention to detail

Problem Solver; Ability to plan & organise

Good Communication skills & Teamwork

 

Hours flexible 4 shorter days or 3 longer ones,... Can fit with school hours 9.30-2.30

Please explain in a covering letter why you would like to work in a busy garden centre and why you are looking for a part time job. This is not a position for someone who is looking for a stop gap for a full time job.

 

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We are always on the look out for part time and weekend staff to fill future vacancies in our garden centre. 

• You need to be over 16 years of age
• You need to be confident interacting with customers
• We normally ask people to work a set pattern   every Saturday, or every Sunday or alternative weekends for example.
• Buses are not ideal in terms of timing so you need to have some way of getting to and from Glendoick. You may be able to share lifts on some days to local villages like St Madoes, Inchture and Errol. 

If you would like your name added to our waiting list for opportunities that may arise in the garden centre (you must be 16 years of age or over) then please send or e-mail a current CV with your previous experience (if any) as well as your name, address and contact details to gardencentre@glendoick.com

If you wish to enquire about employment in the Glendoick cafe then please e-mail: manager@garden-cafe.co.uk